Guest List Management Made Easy

Managing guest lists is one of the most time-consuming aspects of wedding planning. Weddinguru makes it simple with powerful import tools and intuitive management features.

Supported Import Formats

We support multiple file formats to make importing easy:

  • Excel files (.xlsx, .xls) - Most common format
  • CSV files (.csv) - Universal compatibility
  • Google Sheets - Export as CSV first
  • Direct paste - Copy from any spreadsheet

Preparing Your Spreadsheet

Before importing, ensure your spreadsheet is properly formatted:

  1. Use clear column headers - Name, Email, Phone, etc.
  2. One guest per row - Each row represents one person
  3. Consistent formatting - Use the same format throughout
  4. Remove duplicates - Clean your data first

Recommended Columns

  • First Name
  • Last Name
  • Email
  • Phone Number
  • Address
  • Guest Type (Adult, Child, Vendor)
  • Meal Preference
  • Dietary Requirements
  • Plus One Allowed (Yes/No)
  • Table Assignment

Step-by-Step Import Process

Follow these steps to import your guest list:

Step 1: Navigate to Guest List

Open the wedding you want to add guests to, then click on Guest List in the left sidebar.

Step 2: Start Import

Click the "Import Guests" button in the top right corner.

Step 3: Upload Your File

Drag and drop your file or click to browse. The system will automatically detect the format.

Step 4: Map Columns

This is the most important step! Match your spreadsheet columns to Weddinguru fields:

  • The left side shows your spreadsheet column names
  • The right side shows Weddinguru fields
  • Use the dropdown to match them correctly
  • You can skip columns you don't need

Step 5: Review and Import

Preview the first few rows to ensure everything looks correct, then click "Import".

Managing Guests After Import

Once imported, you can:

  • Edit individual guests - Click on any guest to update details
  • Bulk actions - Select multiple guests for batch updates
  • Filter and search - Find guests quickly
  • Export to Excel - Download updated lists anytime
  • Track RSVPs - Mark attendance status
  • Add meal choices - Record dietary preferences

Common Import Issues and Solutions

Duplicate Guests

If you see duplicates after import, use the "Find Duplicates" tool to merge them.

Missing Data

If some fields are empty, you can bulk edit multiple guests at once to add missing information.

Wrong Table Assignments

You can reassign guests to different tables either individually or in bulk from the seating chart view.

Pro Tip: Always keep a backup of your original guest list file before importing, just in case you need to start over!