Couples Portal: Empower Your Clients

The Couples Portal is a game-changer for client collaboration. Give couples secure access to view their wedding details, track progress, and stay informed - reducing your admin workload significantly!

What is the Couples Portal?

The Couples Portal is a dedicated, password-protected area where your clients can:

  • View their wedding timeline and checklist
  • See guest list and RSVP status
  • Review seating arrangements
  • Access important documents and contracts
  • Track payment status and outstanding invoices
  • View order of the day and schedule
  • Message you directly through the platform
  • Download reports and guest lists

Enabling the Couples Portal

For a Specific Wedding

  1. Open the wedding from your dashboard
  2. Click on "Settings" tab
  3. Find "Couples Portal" section
  4. Toggle "Enable Portal Access" to ON
  5. Choose what information couples can access
  6. Click "Save Settings"

Customizing Portal Access

Control exactly what couples can see:

  • ✓ Guest List - View guests, RSVPs, meal choices
  • ✓ Seating Chart - See table arrangements
  • ✓ Timeline - Wedding day schedule
  • ✓ Documents - Contracts, menus, layouts
  • ✓ Invoices - Payment status and history
  • ✓ Photos - Inspiration and planning images
  • ✓ Messages - Direct communication

Sending Portal Invitations

Automatic Invitation

When you enable the portal, Weddinguru can automatically send an invitation email with:

  • Personalized welcome message
  • Portal access link
  • Login instructions
  • Your contact information

Manual Invitation

Or send the invitation manually:

  1. Go to the wedding's "Couples Portal" section
  2. Click "Send Invitation"
  3. Customize the email message if desired
  4. Click "Send"

How Couples Access the Portal

First Time Login

Couples receive an email with a magic link:

  1. Click the link in the email
  2. No password needed initially (magic link authentication)
  3. Can optionally set a password for future logins
  4. Bookmark the portal URL for easy access

Returning Users

  • Visit the portal URL
  • Enter email address
  • Receive magic link via email, or
  • Use password if they set one

What Couples See in the Portal

Dashboard

The couples' dashboard shows:

  • Countdown to wedding day
  • Recent updates and changes
  • Quick stats (guests, RSVPs, payments)
  • Upcoming tasks or deadlines
  • Messages from you

Guest List View

Couples can see:

  • Complete guest list with RSVP status
  • Meal preferences and dietary requirements
  • Plus-one information
  • Search and filter capabilities
  • Export to Excel (if you enable it)

Note: Couples cannot edit the guest list - view only!

Documents Library

Upload and share important files:

  • Signed contracts
  • Menu selections
  • Floor plans
  • Timelines
  • Vendor information
  • Any PDF, image, or document

Payment Tracking

Couples can view:

  • Outstanding balance
  • Payment schedule
  • Payment history
  • Downloadable invoices
  • Payment deadline reminders

Communication Features

Internal Messaging

Couples can send you messages through the portal:

  • Questions about their wedding
  • Update requests
  • General inquiries

You receive email notifications and can reply from your dashboard.

Announcements

Send updates to couples:

  • Important deadline reminders
  • New documents uploaded
  • Schedule changes
  • RSVP updates

Mobile Access

The Couples Portal is fully mobile-responsive:

  • Works on phones and tablets
  • Touch-friendly interface
  • All features available on mobile
  • Can be added to home screen like an app

Security and Privacy

Your clients' data is protected:

  • Encrypted connections - All data transmitted securely
  • Magic link authentication - Secure, password-free login
  • Session timeout - Auto-logout after inactivity
  • Private access - Only invited couples can view their wedding
  • Audit trail - Track who accessed what and when

Branding the Portal

Make the portal match your business:

  • Add your logo
  • Use your brand colors
  • Custom welcome message
  • Your contact details prominently displayed
  • Custom domain (premium feature)

Benefits of Using the Couples Portal

For You

  • Reduce "What's the guest count?" emails
  • Clients can self-serve for information
  • Centralized communication
  • Professional presentation
  • Time savings on admin tasks

For Your Clients

  • 24/7 access to their wedding info
  • Track progress at their convenience
  • Peace of mind with transparency
  • Easy to share info with family
  • Professional service experience
Pro Tip: Enable the couples portal from day one! It sets expectations for professional, transparent service and significantly reduces admin workload.